Document System
Human Resources

Core Employee Document System

The core employee document system can then be augmented with the Self Service module. This will fit business who want to devolve activities in vital areas to staff, such the ability to demand holiday or various other leave online, with workflow authorisations integrated in; as part of the performance, yearly leave schedules are available, so staff can avoid requesting time that cuts across firm plans. Employees likewise have the ability to alert Human Resources of adjustments to vital details, online, such as modification of name, marriage status, bank details. The Human Resources software program will furthermore provide for the publication and viewing of Staff Rotas. A dash board selection exists for both staff individuals and the HR group providing information of the standing of demands like yearly leave.

The control as well as access to staff member records is managed through roles and authorisations, so only verified staff can see all documents– like the HR Supervisor- whilst individual employees can have full or partial access to their own records, as called for by company plan. For anyone looking at more data on the subject of online employee management this specific web site provides countless more useful resources that is related to human resources for small business.

A component which can be incorporated with the core HR information system -combined with Self Service- is the Time Sheet system. This will permit employees to compile timesheets on, say, an everyday basis, noting time as standard or overtime, and with a notes centre to document sick or other absence. Once all set, perhaps on a weekly basis, the time sheet can be submitted for approval using workflow. Staff members can then see the condition of all sent time sheets, like approved, awaiting authorisation, if they’re turned down or cancelled, and when they are processed for payment.

Finally there’s a Time Log system component, that can be integrated with the Self Service module, that will certainly allow staff record out and in times (including breaks). This module can be bought as a standalone system, for tiny SME needs.

Being a private cloud system, hosted at a UK information centre, safety and security for kept HR documents is a key element in our solution. Staff could connect to the systems, with relevant authorisations, from anywhere they have an internet connection, especially applicable in the Self Service module. Full system capability is available on all tools tablet sized upwards.

Each system showcases the user-friendly colour symbol interface that has proved preferred with present client users. Ease of system use is vital for any system, to ensure that all customers, irrespective of experience with display based systems, discover the functionality usable. Communication to users of any assigned tasks, is carried out via e-mail, with a daily reminder regarding any type of outstanding ones.

Being UK personal cloud hosted by DOL, implies that customers don’t have software application or storage overheads or costs for their solution to be concerned about – this is offered within the monthly service. Users simply get safe and secure access to the system using a shortcut on their display.

Main systems will certainly always undergo an in-depth System Specification phase that will validate precisely what functionality and customisation to the software will be provided, which client signs off. A test version of the system will then be provided to client for their own testing before a go live date is agreed.

All primary product systems comply with the same pricing structure– a low set up price that consists of customisation of workflows, reports, and the addition of customer logos where appropriate. Training for customers is through videos recorded making use of an accepted test version. Consumer Support is all via a different web website and importantly consists of a number of hours of usable time that customers can use for any objective, including tiny system changes.

Major system modifications required after system go real-time are handled under Change Management, describing the spec of the solution development and expense ahead of production.